Guidelines

Registration Guidelines

  • Start Time: Registration opens at 8:00 AM on the first day of the conference.
  • Location: Specific details of the conference room location in Barcelona will be provided in the final program.
  • Desk Hours: The registration desk will operate daily from 8:00 AM.
  • Materials Provided: Attendees will receive a conference badge, folder, abstract book, and a detailed program upon registration.
  • Meal Vouchers: Vouchers for lunch will be distributed at the registration desk; please present these vouchers to the catering staff when collecting your meal.
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Speaker Guidelines

  • Availability: Please refer to the final program for any last-minute adjustments and ensure you are present in the designated meeting room at the scheduled start time.
  • Presentation Time: Each speaker is allocated 20-25 minutes for their presentation. We recommend planning your talk for 17-19 minutes to allow time for introductions and a question-and-answer session.
  • Submission: Please submit your presentations in PDF or PPT format 15 days prior to the conference. Additionally, bring a backup copy on a USB drive.
  • Equipment Provided: The conference venue is equipped with a digital projector, a laptop, microphones, and a basic sound system. The use of personal laptops is discouraged to avoid compatibility and time issues.
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Poster Presentation Guidelines

  • Setup: Poster presenters are required to set up their displays one hour prior to the session start time. Necessary materials for mounting posters will be provided.
  • Dimensions: Each poster display must not exceed 1m x 1m.
  • Attendance: Presenters must be available at their poster during the session to discuss their work with attendees.
  • Awards: The best poster presentations will be recognized and awards will be based on the decisions of the appointed judges.
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Virtual Presentation Guidelines

  • Access: Registered virtual participants will receive a meeting invitation with a personalized user ID a few days before the event.
  • Preparation: We advise joining the webinar 30 minutes prior to the start time to address any technical issues.
  • Presentation: Virtual presentations should be timed for 17-19 minutes to ensure there is ample time for an interactive question-and-answer session following your talk.
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Certification

  • Issuance: All attendees will receive a certificate of participation signed by the organizing committee members. These certificates will be distributed during or immediately after the session.
  • E-Certificate: An electronic version of your certificate will be emailed within 2-3 business days following the conclusion of the conference.
  • Note for Co-authors: Co-authors who are not registered for the conference will not be eligible to receive certificates.
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These guidelines are designed to facilitate a smooth and efficient conference experience for all participants, whether attending in person or virtually. If you have any further questions or require additional assistance, please do not hesitate to contact the conference organizers.